Beauty Advisor comes with all Section 1 and 2 inventory items that are
listed in the same order as the company order form. A FREE Product Update
subscription is available as a menu option to keep your inventory updated with the release of each new order
form. Beauty Advisor automatically adjusts your inventory levels with
product orders, customer orders, personal use, consultant exchanges and product replacement orders.
To save hours of data entry time, Product Orders can be imported from InTouch®.
A full history of your inventory items
including top selling products are available.
Inventory Maintenance
- Beauty Advisor includes all Section 1 and 2 products from the most recent company order form.
- Products are listed in the same order as on the company order form.
- Inventory levels adjust automatically with customer orders/returns, consultant exchanges, personal product use, product orders and product replacement.
- Inventory actual cost and retail value are displayed using FIFO (First In, First Out) accounting methodology.
- A FREE Product Update subscription is also available to keep your inventory continually updated. This is a completely self-contained program that will save you hours of work every time the company issues a new order form. It does everything needed to keep your product list up to date. This Product Update program will modify your Beauty Advisor inventory to include the newest products, move discontinued items to the "Closeout" category, update prepack items and sort the products to mirror the new order form. This service remains free of cost, even if you elect not to upgrade your system.
- Inventory items can be easily added or modified.
- Define Sets or Prepacks to eliminate duplicate entry of repeated set sells. Beauty Advisor will prompt you to personalize the sets at the time of the customer’s order. The individual items in the set will be updated automatically. The customers’ history will be updated with the individual items.
- Flexible sort and search options are available to easily locate items.
- Easily view your top selling products.
- The main product screen is color-coded in "Red" for inventory items that need re-ordering.
- A complete history of each product is available Simply click to see all customers that have ordered a selected inventory item. This feature is discussed in more detail below.
- Products backordered by the company will be monitored automatically.
- Your inventory items, pricing, on-hand and on-order quantities can be sync-ed with your Palm or Pocket PC organizer to view as you travel throughout your day.
- Beauty Advisor provides a complete history for each product all in one screen.
- View all the customers who have purchased or returned the item or received the item as a gift or demo. This is an extremely valuable tool if you are trying to discontinue an item and need to know which customers you should offer a discount to.
- Monitor your purchases of each product with details of frequency and quantity levels. You may discover that you need to adjust your purchasing habits of an item.
- Easily access the history of your personal use, demo use, discarding and gifting of each product.
- View the exchanges, lending and borrowing of each item.
- All entries in the history screen are color-coded for easy visibility.
- Enter a desired date range of history to view.
- Flexible sort and search options are available.
- View one product, by product group, by category or by the entire history for all products.
Product Orders
- Import your Mary Kay Product Order from InTouch® (no other software is required). Beauty Advisor will automatically update your inventory, accounting, Weekly Accomplishment and your Business Tracking Register (60/40 profit split).
- Beauty Advisor also provides multiple options for automatic “ideal” orders. “Ideal” orders can be modified as desired. With all “ideal” order options, Beauty Advisor calculates discounts, column subtotals and all other totals automatically.
- Multiple discounts can be entered for one Product Order. Set a percent off the entire order and separate discount percentages for select items. For example, you can set 100% discount for bonus items.
- Add or remove items from the order as desired.
- Items can be designated as tax exempt.
- The order will be displayed and printed in the same order as Mary Kay's order form.
- When the “ideal” order is received from the company, all of your inventory levels are adjusted accordingly and the appropriate accounting transactions posted.
- The system also tracks your backordered items.
| - Create a “forecasted” order based on actual sold product. This feature will look at your customer order history and project the quantities you need to cover for the reorders. | |
| - Generate an order based on your “re-order levels”. Simply set the desired re-order levels in the master inventory list and Beauty Advisor will create an order containing all the items that are below these levels. | |
| - Copy previous product orders. This feature is great for creating order templates to use for new team members or to save time on your frequently ordered products. | |
| - Enter your desired quantities in the current Mary Kay order form. The entire order form will be displayed in the same order as the order form, you simply enter the desired quantities. |
Personal Use, Gifts, Demo Use, etc!
- Your personal use is not mixed in your customer orders. Beauty Advisor provides a separate screen for your personal use.
- This screen allows you to add unlimited Transaction Types (not just personal use) to handle any exceptions in your business. For example, you can record your gifts, demo use, charitable contributions, discarded inventory etc.
- As you enter transactions, your inventory is automatically adjusted. Also, the appropriate expense category is updated with each transaction. You can add additional expense categories as needed.
- Choose between expensing the transaction at retail or wholesale.
- You can view or print the lists by a category type for any date range. This becomes a very valuable tool during tax season.
- The transactions updated from this screen will be included in your product history screen with a full description of transaction type and reason.
Consultant Product Exchange/Lend/Borrow
- Beauty Advisor provides a screen for consultant trading, lending and borrowing product. This feature is useful during those emergency situations when a valued customer orders a product that you don’t have. We all try to avoid these situations, but they happen from time to time.
- Beauty Advisor eliminates the inventory confusion by keeping track of who owes what.
- Using simple terminology (Give and Receive), you select the items and the system adjusts your inventory, keeps a log of the transaction and maintains the balance due to you or the consultant.
- Cash Trade feature is available to settle transactions where cash is exchanged. The appropriate accounting entries will be posted automatically.
- You can print a professional statement for the consultant.
Replacement Product Orders
- Beauty Advisor effortlessly handles Returned Product processing.
- When a customer returns a product, Beauty Advisor will automatically update your Product Replacement screen.
- Easily view all products pending for a replacement order to be processed with details of the customer, reason of the return, etc.
- When you are ready to return the product to Mary Kay, simply select your desired replacement product.
- Search by dollar amount to save time.
- With just a click, your replacement order will automatically be generated for you in the Product Order screen.
- Simply click Receive when the replacement order is received and Beauty Advisor will automatically update your inventory levels.
