Beauty Advisor is equipped with a user friendly accounting system that requires no prior knowledge of accounting terminology.
It's powerful enough for the most experienced computer user while at the same time is easily mastered by computer novices.
The accounting module includes income/expense journals, profit/loss analysis, budget tracking, check register, automated bank deposits,
mileage log, credit card receivables, accounts receivables and business tracking register (60/40 profit split).
Income, Expense and Profit/Loss Analysis
- Income Journal, Expense Journal and Profit and Loss screens are automatically maintained.
- The system includes the standard, Mary Kay™ suggested accounting categories.
- You can easily modify the existing accounts or create your own accounts and categories.
- An unlimited number of transactions, accounts and categories can be created.
- Automatic accounting with detailed audit trails are posted with each customer and product order, personal use transaction, mileage log entry and credit card payments.
- Import transactions from online banking accounts.
- Manual entries (i.e., postage and supplies) can be easily entered as well.
- One entry can be split into multiple expense categories.
- Receipts can be entered into your Palm or Pocket PC organizer and automatically updated back to Beauty Advisor.
- Beauty Advisor uses a true FIFO (First In, First Out) accounting methodology to automatically post your inventory cost.
- Export sales, expenses and product orders to Microsoft Money®, Quicken®, QuickBooks® and other accounting programs.
- Print detail or summary Profit and Loss Statements, Income and Expense Journals and IRS Schedule C for any desired time frame that you desire.
- Charts and graphs are available as well.
Budget Tracking
- Budget Tracking is available for each income and expense category.
- Beauty Advisor will automatically provide a month-to-month and annual comparison of your actual income and expenses to your budgeted amounts.
- Goal tracking is available for sales, commission and any other income category.
- Print your budget or goal comparison results.
Check Register
- A complete Check Register is available that is capable of maintaining an unlimited number of accounts, including your Mary Kay™ checking, credit cards and personal accounts.
- The check register also provides a reconciliation feature.
- Import transactions from online banking accounts.
- Your tax related expense categories will update automatically, eliminating duplication of work!
- Print bank checks directly from Beauty Advisor.
- Print your reconciled check register account.
Creating Bank Deposits
- The Bank Deposit screen automatically retains all check and cash transactions that you post throughout the system.
- A single-click creates your Bank Deposits automatically.
- Beauty Advisor posts the deposit to your Check Register.
- Print the deposit for your records.
- View a history of the checks/cash that made up each Bank Deposit.
Logging Mileage
- Track the miles to a customer's, consultant's or contact's house in Beauty Advisor’s Mileage Log.
- The individual’s miles will auto-fill from their profile (obtained from MapQuest).
- Memorized transactions are available for previously visited locations.
- The related cost, based on the IRS rate per mile, will automatically post to your expense journal.
- Record mileage for multiple vehicles.
Managing Credit Card Receivables
- Transmit your customer’s credit card directly to ProPay™.
- View the history of completed ProPay™ transactions including transmission results.
- Manage payments received from the credit card company.
- Credit card processing fee's automatically post to the expense journal.
Monitoring Balances Due from Customers
- Beauty Advisor automatically records balances due on invoices.
- Only payments from your customers need to be recorded.
- Print professional statements for your customers.
Maintain your Business Tracking Register
- Beauty Advisor automatically creates your Business Tracking Register (60/40 profit split).
- Import customer sales, product orders, personal use and accounts receivable.
- Customize categories or percentage allocations.
- Your sales will automatically be split into the appropriate percentage breakdowns that you have specified (i.e. Profit, Inventory, etc.).
- View and print the available money allocated in each category.
